KCU Privacy Act policy

Your privacy is important to us and we want to be sure that you understand the terms and conditions
relating to the way in which we collect information and the use of that information. This Privacy Policy
tells you what information we collect, what we do with it and your rights to view, correct or change it.
The references to “KCU”, “we”, “us” and “our” are references to Kapiti Coast United Sport Club Inc and
authorised agents.

MyCOMET is the online member portal utilised to register and access the payment gateway. SSL
protocol (2048-bit) is used to encrypt all data transferred over the network.

The payment gateway operated by Paymark for transactions incurred via MyCOMET. Paymark will
collect information about you (including information about transactions processed by you) from time to
time through Paymark. Any such information collected shall be treated in accordance with the Paymark
Privacy Policy and as set out in the Payment Card Industry Data Security Standard (PCI DSS). Evidence of
PCI DSS compliance is available from Paymark on request.

This privacy policy (“Policy”) governs data collection and usage for all Internet users visiting the
kcu.co.nz website (“Website”, “site”), and for all customers who use any goods, products or services that
we provide (“Services”). Your use of our Websites and/or Services shows your unconditional consent to
our collection, use and disclosure of personal information in the manner set out below.

What information do we collect?

As part of our operations we may gather certain types of information about the users of our website:

      • Personally Identifiable Information–This is provided by you when you register for services that
        we may offer. Examples of these services could include registrations, email newsletters or
        competitions. Providing this information will always be optional for you. However, some services
        may not be available to you if you chose not to provide it.
      • Aggregated Data–This information is generated by our systems as they track traffic through our
        website. This information does not identify you personally and is not linked to the personally
        identifiable information that you may have provided.

Your use of the website involves the collection by us of personal information about you, such as your
email address, name, home or work address or telephone number. We may also collect demographic
information, such as your age, gender, preferences, and interests.

This information is used by us for the operation of the Services, to maintain quality of the Services, to
provide general statistics regarding use of the Services and to assist us to deliver customised content
and advertising to our customers.

You may decide not to provide information to us. However, if you do not provide it, we may not be able
to provide some of our Services to you.

What do we do with this information?

We will not share the information that we collect with any third parties apart from in the following

      • The aggregated data (NOT your personally identifiable information) may be shared with third
        parties such as advertisers or business partners.
      • We may disclose information about you or your use of the website and/or Services without your
        prior permission if we have a good faith belief that such action is necessary to: Conform to legal
        requirements (including, but not limited to, requirements in accordance with any applicable law,
        regulation or government request) or comply with legal process, or to help maintain the law
      • Protect our rights or property or those of our related companies
      • Enforce our Customer Terms or Service Terms
      • Act to protect the interests of our, or our related companies, customers or others.

If we have asked your prior permission (which we would usually do at the time of collection), we may
share the information with specified third parties. We do not sell, rent or lease our visitor or customer
information to third parties.

What Else We Do with the Personally Identifiable Information

We have collected this information in order to provide the best possible service to you while you are
visiting our sites. To this end we may use the information that you provide for the following purposes:

      • To verify your identity if you need help with a forgotten password or you are having login
        problems with one of our site services.
      • To process any transactions that you might make on our site.
      • To help provide any other services that you have requested.
      • To offer the most relevant information suitable to your and your interests.
      • For any marketing, promotional, publicity, direct marketing or market research that we might
      • For any other purposes for which you have given permission.

What about Cookies?

A cookie is a small file that resides on your computer and is recognised by our server when you visit our
site. A cookie does not provide us with any personally identifiable information. It does provide details of
your IP address, the computer platform that you use (eg Mac or Windows), the browser that you use (eg
Microsoft Explorer or Netscape) and what domain you are accessing our site from. With this information
we can do the following:

      • Track traffic patterns to our site.
      • Ensure that the most relevant content is being shown.
      • Allow you to enter certain site member services without having to log in each time you visit.
      • If you would rather we did not use cookies with you, you can refuse them by turning them off in
        your browser and/or deleting them from your hard drive. You will still be able to visit our sites.

What About Our Advertisers, Business Partners?

This Privacy Policy only relates to our sites. We encourage you to review the privacy statements of
websites you choose to link to from our Website so that you can understand how those websites collect,
use and share your information. You should be aware that we are not responsible for the privacy
statements or other content on websites linked from our Website.

Opting In and Opting Out

You will always have the option to opt in to certain services and to opt out of those services at any stage.
This means you may change your mind at any stage about participating in any of our member services.

Can We Change This Policy?

We reserve the right to change this policy at any time. Any changes will take effect immediately once
they are posted on our Website. It is your responsibility to check this Policy regularly for any
modifications or updates. Your continued use of our Services after any changes have been posted on our
Website indicates your acceptance of those changes.

Your Right To Access Your Information

The Privacy Act of 1993 gives you the right to access and correct this information. To find out more
about how to do this, please contact us by emailing info@kcu.co.nz.

More information: The Office of the Privacy Commissioner provides further details of the New Zealand
Privacy Act and how it protects personal information in New Zealand.

Read the full document: Privacy Act Policy